Tools Techniques used for Human Resources Planning
ORGANIZATIONAL CHARTS and Position Descriptions are hierarchical, matrix, or text oriented formats that ensure each work package has an unambiguous and that all team members clearly understand their roles and responsibilities, and how they fit into the organizational structure and team. A solid PMP prep course will contain examples of organizational charts.
THE TRADITIONAL HIERARCHICAL TYPE ORGANIZATIONAL CHART shows positions and relationships in a top down format. Charts may be broken down to show work, resources, or the organization.
WBS (WORK BREAKDOWN STRUCTURES) are organizational breakdown structures primarily designed to show how project deliverables are broken down into work packages. They provide a way of displaying high level areas of responsibility. PMP Exam prep must contain examples of this.
ORGANIZATIONAL BREAKDOWN STRUCTURES (OBS) are primarily designed to show an organization’s existing departments, units, or teams,
and the project activities or work packages listed under each department. A department sees all of its responsibilities.
RESOURCE BREAKDOWN STRUCTURES (RBS) are organizational breakdown structures designed to show project resources. For example: all welders and welding equipment used in different areas, or excavation crews and dozers, backhoes, etc. used by different crews. RBS contains more resource categories than human resources.
MATRIX BASED RAM (RESPONSIBILITY ASSIGNMENT MATRIX) shows relationships between work to be done and team members. High level RAM show project team groups or units and what WBS component(s) they are responsible for.
ORGANIZATIONAL THEORY provides information about how teams and organizational units react and behave. Proven principles are applied to shorten time needed to create human resource planning outputs and to improve the likelihood that planning will be effective.
A PROJECT ORGANIZATION CHART may be formal or informal and graphically displays project team members and their reporting relationships, based on the needs of the project.
THE STAFFING MANAGEMENT PLAN, which is a subset of the project management plan, describes when and how human resource requirements will be met. It may be formal or informal, detailed or broadly based on the needs of the project. It is continually updated during the project. The staffing management plan includes necessary time frames for project team members and acquisition activities.